9th Convocation - Guidelines

Date: November 23, 2024

Venue: NAAD Amphitheatre, Sithouli Campus

1. How to Apply

Eligible candidates can apply online to attend the convocation through the official ITM University Gwalior portal:

Steps Description Apply For
STEP-1 – Apply for Degree Candidates who wish to participate in the convocation have to first apply for the degree after filling up the requisite form and pay applicable fee. The fee for application for degree is ₹1000/-. Click to view
STEP-2 – Registration for Convocation Once the above process is over, then the student is required to register for convocation using the adjacent link. Click to view

Convocation Fee Details

  • ₹1400 if paid on or before November 13th, 2024
  • ₹1600 if paid by November 18th, 2024
  • ₹2000 for on-the-spot payment on November 23rd, 2024

Note: The fee includes lunch and a Convocation Regalia Kit (Angavastram, Cap, Badge) that you can keep as a souvenir.

In case the payment process remains in complete due to certain exigencies, then the student may use the following link directly to pay the requisite fee for degree as well as registration. S/he has to mention their purpose of fee in the remark section.

2. Additional Confirmation Process for Ph.D. Scholars and Medal Recipients

Ph.D. Scholars and Medal Recipients:
You must confirm your participation by sending an email to convocation2024@itmuniversity.ac.in or an SMS to +91-9301364900 (please avoid calling).

  • Deadline: November 18th, 2024, by 5:00 p.m.
3. Document Submission (For All Candidates)

All graduates, postgraduates, and Ph.D. students (who completed their degree by June 2024) must provide the following documents in person on November 22nd, 2024:

  • Identification proof
  • Final semester original mark sheet (with a self-attested copy)
  • Proof of convocation and degree fee payment
    For students who have already collected their degrees, please bring the original degree certificate.
  • Submission Timing: 10:00 a.m. to 4:00 p.m.
  • Location: Dy. Registrar (Admin), PC Ray Block, ITM University Gwalior
4. Academic Dress Code for candidates (Male and Female)
  • Black trousers, a white shirt, and black shoes with a black belt.
    • Or
  • A simple white kurta with chudidar without any decorative work (such as embroidery or chikankari).
5. Rehearsal and Event Timing

Rehearsal:

  • Date: November 22nd, 2024
  • Time: 2:00 p.m.
  • Venue: NAAD Amphitheatre, Sithouli Campus
  • Please attend in your full academic attire.

Pre-Convocation Academic Conclave:

  • Date: November 23rd, 2024
  • Time: 9:00 a.m.
  • Venue: NAAD Amphitheatre, Sithouli Campus
  • Please arrive and be seated by 9:00 a.m. sharp. Exiting the venue during the conclave is not permitted once seated.

Main Convocation Ceremony:

  • Date: November 23rd, 2024
  • Time: 1:00 p.m.
  • Venue: NAAD Amphitheatre, Sithouli Campus
  • Please be seated by 1:00 p.m. sharp. Exiting the venue during the ceremony is not permitted once seated.
6. Mobile Phones and Photography
  • The use of mobile phones is strictly prohibited inside the venue.
  • Personal photography during the ceremony is not allowed. Official photographers will capture the event, and soft copies of the photos will be available online within seven days.
  • After the ceremony, 30 minutes will be allocated for group or individual photos.
7. Personal Belongings
  • Candidates may bring personal belongings, but only after they have been inspected and approved.
Contact Information
  • For any queries, please email: convocation2024@itmuniversity.ac.in

Please adhere to the schedule and guidelines to avoid any inconvenience.

For Queries
  • Ms. Honey Gupta: +91-9329934217
  • Ms. Rani Tomar: +91-9303769743
  • Rajendra S. Dhamaniya: +91-9301364900
  • Mr. Aditya Pratap: +91-8602953225 (For Payment Related Issue )
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