SOP for Student Council

Objectives: The ITM University has a student council to represent all bonafide students of the university. The objective of student council is to look after the welfare of the students and to promote and coordinate the Curricular and Extracurricular activities in the university.

Roles and Responsibilities of the Student Council
  • To officially represent all the students in the university.
  • To identify and help solve problems encountered by students in the university.
  • To communicate students opinion to the university administration on any subject related to students.
  • To promote and encourage the involvement of students in organizing university activities.
  • To promote the interest of students among the stakeholders of the university.
  • To work as consultant among students for any issue of importance.
  • To organize educational and recreational activities for students.
  • To propose activities to the university administration that would improve culture in the university.
  • To maintain good relations, out of mutual respect, with the university staff and parents.
Structure of Student Council:

Student council shall consist of two types of student representatives, class representatives and Executive members. Class representatives will be the representatives of the classes. They will be selected from every class of all dept/school of the university. Class representatives will be nominated on the basis of academic merits of the preceding year or nominated by the students of the class. Executive members will be selected at department level from the nominated class representatives.

Every year new representatives will be nominated for tenure of one year in council. University officials will also be the part of student council as advisory members. Dean student welfare will be the key university advisor of the student council:

1. Class representatives Roles:
  • To attend the meetings of student council.
  • To communicate the ideas and needs of specific Class to the Executive members of the concern dept/school.
  • To communicate the student council activities and actions to their designated Class.
  • To aid in the organization of educational and recreational activities proposed by the council.
  • To report any matters to the executive members of the concern dept/school that affect the class they represent.
2. Executive Student Members Roles:
  • To attend the meetings of student council.
  • To communicate the student council activities and actions to class representatives.
  • To communicate the ideas and needs of specific Class/dept/school to the student council.
Working of Student Council:
  • A regular meeting will be organized for the student council. The frequency of the meeting will be two meetings of the full council in a semester. The meeting can also be called by the university officials / executive members with appropriate information, if some agenda is needed to discuss in the council on an urgent basis.
  • Dean student welfare will invite the agenda items through the student representatives of the council before the meeting of the council. Students can submit agenda through class representatives for discussion in the meeting.
  • Prior information of the meeting will be circulated among the representatives of the council by the dean student welfare. Attendance of the representatives during the meeting will be recorded.
  • Agenda items received from the class representatives and agenda's received from other bodies of the university will be discussed in the meeting.
  • Recommendations of the student council meeting will be documented and may be put for further approval of various bodies (if needed) of the university. Implementation will be done by the competent authorities after the necessary approval.
  • The minutes of meeting should be circulated within two working days to all members of council.
  • Action taken report should be submitted by respective Dean of respective school as per the timeline given by the council.
Register here for scholarship. - Apply Now